1. Who we are
Assafwa Quran Academy is the data controller responsible for personal information collected through this website and our lessons.
2. Information we collect
- Contact details — name, email address and phone/WhatsApp number of the parent, guardian or adult learner.
- Learner details — first name, age group, current level, course interest and any learning needs you choose to share.
- Scheduling details — country, time zone and preferred lesson times.
- Payment records — plan, amounts and dates paid. Card payments are processed by our payment providers; we do not store full card numbers.
- Lesson records — attendance, progress notes and reports.
3. How we use your information
- To arrange trial classes and lessons, and match learners with a teacher.
- To reply to enquiries and keep you informed about lessons.
- To take payments and keep financial records.
- To track progress and share reports with parents.
- To improve our teaching and services.
Details you give in our trial and contact forms are used only to arrange your enrolment and contact you about it. We never share or sell them, and we only send marketing messages if you have agreed to receive them.
4. Our legal basis
We process information to take steps at your request before entering a contract and to provide lessons under that contract; to meet legal obligations such as keeping financial records; with your consent where we ask for it; and for our legitimate interests in running and improving the academy.
5. Lesson recordings
Every lesson is video-recorded to safeguard both students and teachers. Recordings are stored securely with restricted access, are viewed only if a safeguarding concern or complaint is raised or a parent asks us to review a lesson, are never shared publicly or used for marketing without separate written consent, and are deleted after 30 days unless they are needed to deal with a concern. Parents can ask for information about the recordings of their child at any time.
6. Children's information
Information about learners under 18 is provided by a parent or guardian and used only to organise and deliver their lessons. We share only what a teacher needs to teach the learner well.
7. Who we share information with
We share information only with people and services that help us run the academy — our teachers, video-lesson and email providers, and payment providers — and only as needed. Some of these providers may store data outside the UK; where they do, we rely on appropriate safeguards.
8. How long we keep information
We keep enquiry and trial information for up to 12 months if you don't enrol. For enrolled students, we keep records while lessons continue and for up to 6 years afterwards where needed for financial and legal reasons.
9. Your rights
You have the right to access, correct or delete your personal information, to object to or restrict how we use it, to data portability and to withdraw consent at any time. To use these rights, email admin@assafwaquran.co.uk or contact us. You can also complain to the UK Information Commissioner's Office at ico.org.uk.
10. Country detection on our forms
To fill in your WhatsApp country code for you, our trial forms check which country you are visiting from. Your browser asks a free service (GeoJS, get.geojs.io) for the country of your IP address; we receive only the country code, store nothing and you can change the code yourself at any time.
11. How form details are handled
When you send a trial or contact form, your details are stored securely on our own web hosting and emailed to our team so we can arrange your classes. We use them only for your enrolment and to reply to you — we never share or sell them. We may also send you an automatic email confirming your request.
12. Advertising (Google AdSense)
We show adverts from Google AdSense on some pages. Third-party vendors, including Google, use cookies to serve ads based on your previous visits to this and other websites. Google's use of advertising cookies enables it and its partners to serve ads based on your visits to our site and/or other sites on the Internet. You can opt out of personalised advertising by visiting Google Ads Settings, and learn more at How Google uses information from sites that use its services. Visitors in the UK and EEA are asked for consent before personalised ads are shown.
13. Visitor statistics
To understand how our website is used and to keep it secure, our own hosting records each page visit: your IP address, approximate location (country and city, looked up through the GeoJS service), internet provider, device type, browser and operating system, the pages you view, how long you stay and the website that sent you. We do this without cookies and without storing anything on your device. Only our team can see this information, it is never sold or shared for marketing, and it is deleted automatically after 30 days. Our legal basis is our legitimate interest in running and protecting the website. You can object at any time by contacting us. If we use Google Analytics or similar tools, they are only switched on after you give consent.
14. Cookies
We use cookies only for advertising and analytics as described above, and only with your consent where the law requires it. You can change your choice at any time through the privacy settings link shown on the site, or clear cookies in your browser.
Contact us
If you have any questions about this policy, email admin@assafwaquran.co.uk, WhatsApp +44 7576 275779 or use our contact page.